Overview on Attestation of Documents
Dealing with documents from multiple countries is a common part of living in the United Arab Emirates (UAE). However, to use those documents in the UAE on an official basis, you may require document attestation, which is essentially an authentication and legitimacy validation process.
A vital step in guaranteeing the validity and legality of various documents in the UAE is document attestation. At Gatestone Group, our specialty is offering thorough document attestation services that are customised to satisfy the various demands of both individuals and businesses.
Our team of professionals makes sure that your documents meet the demanding attestation requirements of the UAE, whether they are for business contracts, diplomas from educational institutions, or personal records.
The multi-step process of document attestation involves officials confirming the legitimacy of the signature and issuing authority on your document. Usually, this includes:
- Initial validation: The appropriate authorities in the UAE (usually the Ministry of Foreign Affairs or its branches) reviews your document.
- Legalisation: After being examined, these authorities sign and stamp the document to attest to its legitimacy.
- Embassy approval: Lastly, additional verification at the appropriate embassy or consulate may be required if the document is issued internationally.
In some cases, documents like passports, Emirates IDs, and driving licenses can be attested as true copies by a lawyer or solicitor acting as a notary.
Why Is A Document Attestation Required In The UAE?
- Reduce competition in the market.
- Increase market share and profits.
- Business expansion in the region where the M&A deal is made
- Greater financial strength for the involved parties
- More influence over customers
- A fall in a specific revenue stream will not affect the business due to the other income streams.
- Long-term sustainability
- Less costly than building
- Cost and overhead expense reduction by sharing expenses, budgets, etc.
What are the different types of mergers and acquisitions in the UAE?
Official entities in the UAE acknowledge and accept attestation of documents for a variety of uses, including:
- Applying for residency permits and work visas
- Registering a birth or getting married
- Changing the ownership of a property
- Obtaining business licenses
- Opening bank accounts
- Filing court cases
Which Documents Require Attestation In The UAE?
In the UAE, attestation is frequently needed for several document types, including:
Individual affairs documents such as:
- Educational certificate
- Educational transcripts
- Birth certificates
- Death certificate
- Medical reports
- Good conduct certificate
- Marriage certificate
- Court-issued certificates
- Power of attorney of a personal nature
- Bank statements
- Personal tax certificate
- Commercial records, such as contracts and invoices
- Other individual affairs documents
Commercial documents such as:
- Contract or agreement
- Appointment of a manager or a director
- Minutes of meetings of the board of directors or partners
- Change the company name.
- Brand registration
- Corporate insurance certificate
- Corporate tax certificate
- The decision of the Board of Directors
- Trade license
- Partnership or shareholder certificate
- Memorandums
- Company closures
- Company branch registration
- Bankruptcy documents
- Trademark registration
- Power of attorney of a commercial nature
- General power of attorney
- Signature document
- Tax certificate
- Any other document of commercial nature
What is true copy attestation in Dubai and the UAE?
A true copy attestation is the process involving a lawyer who certifies that the copy of an original document is the true copy. Such a document in Dubai and the UAE is typically required when the original document is not available for provision to the concerned authority. It is mostly requested for official purposes to confirm the document’s authenticity and it was not forged.
Some instances where a certified true copy of a document must be presented include passports, employment letters, utility bills, telephone bills, educational certificates, photos, etc.
Whether you are planning an M&A strategy for a local business or a global corporation, Gatestone Group is here to navigate the legal landscape and make the process seamless and efficient while complying with the legislation implied in the UAE.
What Are The Documents That Can Get A True Copy Attestation?
True copy attestation is carried out for the following documents:
- Passports
- Utility bills
- Telephone bills
- Photos
- Bank statements
- Tenancy contracts
- Employment and experience letters issued by employers
- Marriage certificates
- Degree or other educational certificates
- Application forms
What Are The Steps To Attain A True Copy Attestation In Dubai And The UAE?
To attain a true copy attestion in the UAE, the following steps are typically carried out:
1. Have the original documents ready
2. Find a legal advisory firm like Gatestone Group with in-house lawyers to attest or certify your true copy
3. Present the documents to them
4. The lawyer will verify the original documents, after which the lawyer will stamp and sign the photocopy with a statement verifying the document
5. Receive the certified copy
Other considerations for a true copy attestation and signature verification of the documents
1. Original document must be seen by the lawyer/ solicitor acting as notary
2. Documents can then be attested by the lawyer with a stamp
3. Any affidavit/acknowledgment must be signed in front of the lawyer for signature verification
What are the requirements for the attestation of documents issued outside the UAE?
The original document must be attested by the Ministry of Foreign Affairs of the issuing country. The document can then be attested by the UAE Embassy or Consulate in the issuing country.
What are the prerequisites for attesting documents in the UAE?
In the UAE, attesting documents generally requires the following requirements:
1. The original documents, digital documents, or documents with a QR code
2. Ensure that your documents are not laminated. Laminated documents cannot be attested and will be rejected
3. The appropriate governing bodies must have attested your documents before attestation. Missing attestation will be rejected
For documents issued within the UAE:
1. Original documents must be attested by the governing entity, except for digital documents issued by a government entity or documents attested electronically. Example: A birth certificate will need to be attested by the Ministry of Health and Prevention or the local health authority
2. Documents must be attested by the Ministry of Foreign Affairs
For documents issued outside the UAE:
1. The original document must be attested by the Ministry of Foreign Affairs of the issuing country
2. Documents can then be attested by one of the UAE’s embassies or consulates in the issuing country
3. Original documents must then be attested by the Ministry of Foreign Affairs in the UAE
Choose Gatestone Group for Document Attestation Services!
Elevate the credibility of your documents on a global scale with Gatestone Group’s comprehensive Document Attestation Services in the UAE. Don’t let bureaucratic hurdles hold you back—partner with Gatestone Group for seamless document attestation.